I love working inside new businesses and getting involved in setting up their processes – even accounting – and I recently had the chance to work in a marine business.
The saddest part for me was when they sacked their office manager because she couldn’t nail the basic bookkeeping skills and attention to detail performing these tasks:
Accounting software companies make you believe that their software makes this all a breeze but in reality office admin and accounts staff must be persistent and diligent with these basics. Here’s what caused the issues:
The showroom sells everything from parts and accessories all the way up to boats and motors. Some customers pay cash, others use a credit card and some customers pay a deposit and will pay the balance when the good arrive after being ordered.
There are so many different ways to receive money and the information below depicts how these sales are made:
How do you match that to the bank feed which shows just one transaction of $2000?! You’d have to match each transaction for that single deposit and if you don’t have all the transactions entered you’ll end up spending a lot of time and never fixing the issue!
This is fine for cafes that replenish the same stock each day in the hope that they don’t have too much left over but for businesses which need to know what is selling and what is not it is CRITICAL to get the data entry right.
Using an inexpensive Square POS terminal could have been one way to solve the problem for over the counter sales.
If you are looking for accounting jobs close to home or run your own small business these bookkeeping basics are a deal breaker – you have to know what to do and be persistent in resolving any issues or choose another profession!
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