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There are dozens of new office admin & bookkeeping job ads EVERY day, even for remote workers! Find out how to get them via email

When you’re serious about finding a good office administration or bookkeeping job it pays to have alerts set up on the most popular job search sites. Job alerts save you a lot of time by not having to manually search the same criteria each day, and ensure that you automatically receive email notifications as soon as new jobs become available.

Job alerts also allow you to find out what employers are looking for right now and which tasks they need their job seekers to perform.

With this information you can refine your searches even further to find the jobs most suited to your skills and experience, and then use the criteria to match skills in your resumé and job applications.

Alerts – How They Work

Job search sites SEEK and Indeed both provide an Alerts feature to help you find jobs in your local area based on your selected job criteria. 

Using SEEK for Accounts Jobs

You can create a list of up to 10 saved searches and choose which ones you would like to receive email alerts for. If there are any jobs posted within the last 24 hours that match your saved search, SEEK will send you an email. 

Depending on the number of roles that are advertised, you may receive it daily, weekly or monthly. For example, if there is only one job ad per month that matches the role you’re searching for, you will only receive an email once per month. 

Each SEEK email alert sends you a maximum of 20 matching jobs.

Using Indeed for Accounts Jobs

Indeed will email you on a daily basis with any new matches to your searches. It’s simply a matter of activating email alerts for each search that you choose. (See below for step-by-step instructions).

Setting Up Your Alerts

SEEK and Indeed each have different methods for creating job alerts, however before you get started there are a few things you need to do first.

STEP 1: Define Your Job Description

Be clear about the type of job you want to apply for. The broader your search terms, the more results will be returned, so it’s important not to limit your searches too much when you first begin. You can always amend your searches later and narrow the field down to more relevant positions.

Here are some of the most common office administration and bookkeeping tasks you can expect to see in job advertisements. Choose which ones you would like to include in your own job description:

Accounts Receivable Job Description

• Records, verifies and enters customer payments in accounting software
• Reconciles accounts receivable ledger
• Prepare customer / client statements, invoices and bills
• Follow-up on outstanding / overdue customer statements, invoices and bills
• Implement customer payment plans where appropriate
• Coordinate contact with collections agency where appropriate
• Prepare reports and perform other administrative duties.

Accounts Payable Job Description

• Review, verify and pay invoices from suppliers and vendors
• Verify vendor and supplier accounts by checking ABN and ACN numbers
• Disburse petty cash by recording the entry, verifying documentation
• Arrange payment plans with suppliers and vendors where appropriate
• Prepare reports and perform other administrative duties.

Office Administration Job Description

• Data entry of work order information
• Customer service via phone or email
• Preparing and maintaining spreadsheet data
• General administration duties
• Filing of paperwork and digital files
• Maintaining office supplies
• Assisting with and updating daily, weekly and monthly reports
• Assisting management, accounting and administration teams
• Exposure to beginner level knowledge of accounting software

Payroll Administration Job Description

• Process all payroll transactions based on employee timesheets and employment contracts
• Collect and update employee information to maintain payroll records
• Compile summaries of earnings, taxes, deductions, leave entitlements, disability, and non-taxable wages
• Resolve payroll discrepancies
• Calculate payroll liabilities, such as payroll tax, workers’ compensation payments, etc
• Prepare reports and perform other administrative duties.

STEP 2: Select Matching Keywords

Choose the search keywords that will deliver the most relevant job ads to your inbox.

For example:

• Xero accounts receivable
• Xero payroll 
• Online customer service
• Virtual assistant
• Data entry

STEP 3: Location

You can select the State you wish to work in and narrow it down to capital cities and regions.

If you are working online and want to make yourself available to employers anywhere in Australia, you can choose ‘Remote – Work From Home’.

STEP 4: Work Type

Select the jobs which match your availability: 

• Full-time,
• part-time,
• casual/vacation or
• contract/temp. 

STEP 5: Salary Estimate

Unless you have a specific salary range in mind, it’s better to leave this search field set to the default until you have a better idea of what employers are offering.

STEP 6: Search and Create Alert

Saved Searches in SEEK

To create an Alert in SEEK:

Search for a job and click the Save button to the right of the search results.

Saved Searches in Indeed

1. Perform the search you want to be notified of on Indeed.
2. Find the “Be the first to see new jobs” box at the top of the right-hand side of the results page.
3. If necessary, click the ‘X’ in the upper right-hand corner of the job description panel to uncover the sign-up box.
4. Enter your email address (this is usually pre-filled) and click “Activate.”

You should receive your first Job Alert email within 24 hours. With an Indeed account, you can manage your alerts through the Email Preferences page if you want to toggle them on and off.

Summary

Job alerts are the fastest and easiest way to stay on top of job opportunities. Keep your finger on the pulse of the industry by monitoring job movements and employer requirements.

• Ensure that you apply for positions promptly.
• Do your research on the company and the position, and match the listed job criteria in your resumé and cover letter. Many larger corporations will use application skimming software to screen for keywords that match their requirements before a human being even looks at your resumé.
• Test, review and adjust your search terms based on the types of jobs you are receiving in your inbox. As you start to get a better feel for what employers are looking for, you can update your alerts to ensure that you know about every job that is available, and beat other applicants to the interview.

This article first appeared at Workface, the Career Academy for Bookkeepers and Office Admin Students

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