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Could Your Bookkeeper be Jinxing their Replacement?

How easily could you replace your bookkeeper?

find a good local bookkeeper myob xero excel online
If your bookkeeper left, could your bookkeeping records be passed on easily to a replacement bookkeeper?

WHETHER YOU USE A contract or remote bookkeeper, it’s crucial that they keep your bookkeeping in good order. If you ever have to replace them, you don’t want to be redoing your entire bookkeeping system.

So what are some ways that bookkeepers can work, and what can they include in their bookkeeping, that makes it easier for someone new to pick up the reigns? Let’s take a look:

Use the correct codes and descriptions

According to Western Australia-based bookkeeper, Deb Crompton, you should always ensure your bookkeeper selects the correct code and account for each and every transaction. They should also include detailed descriptions or memos of the transaction in each entry.

This will allow the replacement — or relief bookkeeper, if your usual one is sick or takes holidays — to conduct a simple transaction search to see how similar transactions have been recorded.

Ensure software subscriptions are in your name

There are a lot of bookkeeping firms that include, as part of their monthly retainer, the cost of a subscription to Xero, QuickBooks or whichever accounting software you’re using. This is usually because the bookkeeper earns a small margin of the fee by holding it in their name.

Most of the time, there aren’t any problems, but there could be if, for any reason, you decide not to use the services of that bookkeeper anymore, and they still have control over your software subscription — the subscriber has to give permission for a subscription to be transferred.

A smarter idea is to subscribe to your accounting software in your name, no matter how easy it seems to go through your bookkeeper.

Need a qualified bookkeeper?

Is your business in need of a reliable bookkeeper to manage your daily or weekly bookkeeping and accounts, either remotely or in-person? Would you like to find someone with tertiary qualifications and the practical experience of having operated her own business in the past? 


find a local bookkeeper

Our National Bookkeeping website has recently gone through a significant upgrade. Visit National Bookkeeping to find a suitable and experienced person available to work in your area, or able to work anywhere in the cloud.

Or if you are a bookkeeper looking to expand your client list or find contract work, you can register and become part of our network for free


 

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Is QuickBooks Better than MYOB for a Small Business?

How Does QuickBooks Really Stack Up Against MYOB?

compare QuickBooks and MYOB
QuickBooks is a much simpler accounting package to use than its rival, MYOB.

WE RECENTLY INTRODUCED our QuickBooks Online Daily Transactions Course because we can see that QuickBooks is fast becoming a serious and respected rival to the more established accounting software packages.

We recently wrote about how QuickBooks uses the SuperStream-compliant service KeyPay to deliver payroll services because QuickBooks itself isn’t actually SuperStream compliant. Currently, the payroll feature in QuickBooks is free for all Small Business plans, as the company further positions itself as the low-cost accounting software option for Aussie small businesses.

Continue reading Is QuickBooks Better than MYOB for a Small Business?

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QuickBooks Isn’t SuperStream Compliant, But It Doesn’t Matter!

How QuickBooks Palms Off Payroll

quickbooks superstream compliant
Quickbooks is gaining traction in the Australian marketplace.

I’m a fan of QuickBooks as the functionality is excellent and the cost of the software is still low. I’m really pleased to announce that you can now enrol in our QuickBooks Online Daily Transactions Course — but does QuickBooks fulfil Australian legal obligations to be SuperStream compliant?

The background is that from July 1 this year, all Australian businesses with fewer than 20 employees were required, by law, to be SuperStream compliant. SuperStream is a government initiative to improve the efficiency of Australia’s superannuation system, namely by making superannuation a totally electronic process.

Most cloud-accounting packages that have been developed for the Australian market (such as major applications, like MYOB, Xero, Reckon and so forth, but not smaller apps like Zoho or QuickBooks, which can be used in Australia but don’t interface well with Australian tax procedures) are now all SuperStream compliant, with one exception: QuickBooks.

KeyPay: The Payroll Partner of QuickBooks

Earlier this year, a student contacted us to say that QuickBooks wasn’t listed as being SuperStream compliant on the ATO website. We thought that was strange, because we’d previously spoken to Margaret Carey of Business Eez, who’d confirmed that QuickBooks, along with all the other major cloud-accounting apps, was SuperStream compliant.

So just what’s going on?

As it turned out, QuickBooks itself isn’t listed as being SuperStream compliant because it doesn’t, technically, provide any payroll services. It’s partner, KeyPay, does. KeyPay is owned by an entity called Webscale, and Webscale is SuperStream compliant. It uses ClickSuper as their superannuation clearing house. In other words, although QuickBooks itself isn’t SuperStream compliant, it doesn’t matter because they’re partnered with a payroll company that is SuperStream compliant.

You Can Be SuperStream Compliant for Free

If you’re not using a cloud accounting application that’s SuperStream compliant because you’re using Freshbooks or Zoho, for example, or because you’re not using any account software at all (although, in this case, you need to stop being silly and implement an electronic procedure for managing your accounts now), there are still other, free options to ensure you’re SuperStream compliant.

The ATO’s Small Business Superannuation Clearing House is free for businesses with fewer than 20 employees and an aggregated annual revenue of under $2 million. You can register your business details with the Small Business Superannuation Clearing House and use it to make super contributions to your employees.

Alternatively, the superannuation fund, AustralianSuper, has its own clearing house, which is free to use for its members (i.e. as a registered employer using AustralianSuper as your default super fund). AustralianSuper’s clearing house, called QuickSuper, allows members to make electronic super payments regardless of the number of employees or whether the employee belongs to another super fund.

Need a Good Local Bookkeeper to Help Manage Your Financials?

National Bookkeeping Online DirectoryWhether you are a bookkeeper keen to expand your client base or perhaps work remotely, or whether you’re a business person needing some vital bookkeeping advice and assistance, check out our newly updated, online National Bookkeeping Directory. Our goal? To match experienced and highly qualified local bookkeepers to local businesses around Australia.

But of course, with cloud accounting technologies, you are not limited to only working locally. Plenty of our bookkeepers and accountants work remotely for clients located all over the country.

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Want to know still more about SuperStream? You can read lots more about SuperStream on our blog.