Intuit revealed the name change to their QuickBooks Payroll customers today as part of an acquisition of KeyPay owner by Employment Hero.
If all that didn’t make sense the only real change here is that KeyPay will be rebranded as Employment Hero. Employment Hero has been around since 2014 and purchased KeyPay owner, Webscale Pty Ltd in 2021.
The messy part of this from my perspective is that Intuit, who owns Tsheets is now depending on Employment Here for their payroll solution. It also means that we now have an Employment Hero training course 🙂
These are the market leading workforce management integrations for rostering, scheduling and time and attendance monitoring. Deputy was one of the first but the major accounting software companies are now snapping them up.
The most interesting story here has been KeyPay. I’ve loved the fact that Intuit partnered with the Australian company KeyPay to provide all of the local Australian payroll functionality in their QuickBooks Online software. Tsheets would also have been in this list but you know what happened to them..
Physical timesheets and all the manual data entry of employee scheduling is a hassle. Even with technology like email and text, it’s always a task to try and figure out who swapped shifts with who and coordinate a schedule that works for all your employees.
Workforce management software like Planday and Square Team Management have become popular alternatives. Planday is now owned by Xero, and Square Team Management is a service offered by digital payment company Block Inc. (formerly known as Square Inc.)
But which one should your business use? Let’s go through some of the main features you’d expect of a workforce management software, and see how Planday and Square Team Management compare:
Knowledge of payroll is an important skill for bookkeepers, accountants, business owners, and BAS agents. EzyLearn has payroll courses in multiple accounting software, but now we’re introducing a course that covers all of these payroll training courses in one place, and under one fee.
Xero is well known for purchasing apps which integrate with it and provide vertical integration. The best known acquisition in recent years is the purchase of Hubdoc for receipt capture. This made Xero compete directly with some of the other companies who’ve been doing this for a while like Dext (formerly Receipt Bank) and AutoEntry.
Well they’ve done it again in the purchase this year of Planday in Europe for staff rostering, attendance and reporting. But how will they compete with QuickBooks Online and KeyPay?
Staff roster sheets have come a long way since the time of punch in-punch out cards; let us show you how to create intricate rosters that include RDOs, leave, breaks and so forth.
One of the exercises in our Microsoft Excel Training Course shows you how to create your own staff roster, so we’re not going to do that here. Instead, we’re going point out the things you need to include in a staff roster.
Different employment types
If your business employs a combination of full time, part-time and casual staff, you’ll need to prioritise the full time first, then the part time staff, as by law, they’re guaranteed a certain number of hours each week — 38 hours for full time staff, fewer than 38 hours for part time staff.
Employee RDOs, leave
A rostered day off (RDO) is a day in a roster period that an employee doesn’t have to work and these can be paid or unpaid depending on individual agreements. Both full time and part time staff members will have annual and sick leave entitlements. Make sure you mark these up on your rosters. It’s not just easier to schedule the rest of your employees when you can see who’s working and who’s not working, but it’s also useful for the rest of your team to know this as well.
Staff breaks
Depending on the modern award and the duration of the shift, certain staff members will be entitled to different kinds of breaks — two 15 minute breaks and one 30 minute lunch break, is common in retail, for example. Mark these break times up in your staff roster, so the staff member can see when they’re due for breaks.
Employee signature
Leave a column on your roster, so each employee can sign off at the end of each week to confirm they worked their rostered shifts. This is important, particularly if any of your employees ever claim a discrepancy in their pays due to shift changes, etc.
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Our Microsoft Excel training courses will show you how to modify margins and set up templates, skills you can use to create your own free staff roster in Excel — or Google Docs, if you prefer. Visit our website for more information on our suite of Excel online training courses.
At EzyLearn we are constantly refreshing the content of our online training courses. Where possible, we draw on real-life case studies as examples, to help you learn, and apply your skills, in a relevant way that makes sense. Visit our Micro Courses page to learn more.
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Xero is a great bookkeeping program for tradies who are on the go and using their phones (or a tablet) all the time. From receipts scanning to creating quotes and invoices, receiving payments and keeping track of project costs.
bookkeepercourse.com.au/produ…
