In the dark ages when technology was primitive, the fear of losing data left people in a constant state of printing. Archive-box-after-archive-box was filled with printouts and photocopies so that, in the event of a system crash, records could be easily re-entered — after first wading through archive-box-after-archive-box filled with printouts and photocopies to retrieve the lost data, of course. Now, thanks to cloud accounting software, that’s all changed.
Cloud Accounting Stops the Fear of Crashing
We’ve recently blogged about some of the benefits of cloud accounting software (namely avoiding the commute on cold, winter mornings!) — but two of the other great benefits are no longer having to live your life in fear of a system crash and those dreaded three little words: did you back up? Nor do you have to house a labyrinth of archive boxes filled with enough paper to blanket a small country.
Cloud accounting software backs up all of your data and stores it on an online server, so if you change computers or (heaven forbid) your computer crashes, it won’t require a computer genius to retrieve your important information — just a username and password. Plus, most cloud accounting software — like Reach, Xero, FreshBooks and Zoho — is accessed through a web browser, which means you can access your accounts from any device, anywhere.
MYOB Account Right Live and the Cloud
The only exception is MYOB Account Right Live (which, by the way, we also teach online). With MYOB Account Right Live, before you can access any data stored in the MYOB cloud, the software must first be installed on a main device. However, by having the MYOB software installed on your computer you can safely “check out” a client file to work on offline. By checking out a file, other users are then only able to view a “read only” file, so you don’t have to worry about whether another user will update the same file you’re working on.
It’s worth nothing that this option of working on a file offline is limited only to MYOB Account Right Live and isn’t available on other web-based cloud accounting software — FreshBooks does allow you to download a file to work on, but this doesn’t stop another user from updating the file in the cloud at the same time.
In short, using cloud accounting software offers you enormous flexibility. By using a cloud-based accounting package, you’ll put an end to the printing and hoarding of hardcopy files, or worrying about hard drives and backing up. Instead, you’ll have piece of mind that all your data and important information is stored safely on an online server, accessible at any time. Sounds good, huh?