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MYOB Bookkeeping Case Study: A telephone system supplier and installer

Cisco IP Telephones for VoIP systems case study for MYOB training courseWe were reviewing the course outline for the MYOB Day-to-Day Transactions course because it covers most of the topics that someone would need if they are performing daily bookkeeping data entry tasks for a small to medium business.

The course provides the foundation skills that most of the other courses are built on. Once you have the day-to-day data entry skills you will be able to more confidently perform a bank reconciliation, generate reports and prepare BAS returns as well as enter the data and prepare reports for payroll.

The MYOB Day-to-Day course uses a very common case study of a company that provides products and services. We use an IT consultant that sells small business VoIP telephone systems and supports their customers with the initial setup as well as ongoing support.

Course features

Since January 2011 our full suit of 5 MYOB training courses comes with lifetime access so you can revisit the training videos, workbooks with step-by-step exercises and knowledge reviews as often as you want for the rest of your working life. Many students use the course as a resource for when they are using

Our MYOB training courses also come with EzyLearn ANSWERS, a service that we provide to create new course content based on  questions from our students. It’s a way that we increase what is covered in our courses while providing students with an level of customisation and support.

MYOB courses created by certified bookkeepers and BAS agents
MYOB courses created by certified bookkeepers and BAS agents

Another great aspect of this course is that we go into the Inventory module of MYOB Accounting software to see how a company can sell products as well as services using the Inventory module of MYOB AccountRight Plus.

Our MYOB training courses are created using consultation with business owners and certified bookkeepers and registered BAS agents who perform bookkeeping tasks for their own customers.

Free MYOB Training Course

We want to give free MYOB training away so you get a chance to learn more about us and see if we are the company you turn to for your MYOB training courses. Follow the link below and you will automatically receive our free MYOB training resources.

The free MYOB Training Course material is now available at our new MYOB Short Courses catalogue site. Access the FREE MYOB Training Now

Tips and Tricks

We announce new course content, free tips and tricks, free training videos and much more via this blog so feel free to subscribe and be kept up-to-date and well informed about MYOB, bookkeeping, Office Administration and Website Design. Enter your email address below:

 

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Hundreds of businesses already use MYOB hosted in the cloud!

ozBeanz MYOB Approved Hosting Provider for MYOB in the cloud
Screen Shot from ozBeanz website

In our research about cloud based accounting software we discovered that MYOB have an approved hosting reseller program. This is a program where MYOB partners with companies who specialise in providing hosting services so that MYOB users can access their data file from anywhere.

We recently spoke to one of those hosting businesses and took their service for a test drive and it was amazingly quick and did everything we needed it to do. We were able to login, access the MYOB data file, create an invoice and email it via the cloud based hosting account!

[quote]This is a definite boon for Remote Contractors who provide bookkeeping services from their own home, like working mums.[/quote]

The term cloud means different things to different people and Heather Cox from asponline wrote an excellent article about hosted MYOB services. We spoke to the people at ozBeanz as well and they have been MYOB Approved Hosting Providers for many, many years.

Do you have any experience using MYOB in the cloud? If you do, we’d like to hear from you at our Facebook page.

Our MYOB training course is also in the cloud so you can complete all 5 MYOB courses no matter where you are.

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Do you have an MYOB bookkeeping question?

When we introduce a new service linked to our online training courses we announce it here at the EzyLearn blog. Today we announce the EzyLearn Q&A Service for the MYOB Accounting Course. This service will be rolled out to all online courses over the coming year.

This is the time of year that forces most MYOB questions to the surface. It’s the time of year when all of a sudden you need to know how to enter a transaction or where to put a value.

EzyLearn’s online MYOB Training course is popular because the lifetime membership gives you the ability to go over the material as often as you like and when you like. It also gives you access to new material that we create. Businesses vary greatly and the needs of each small business are very different and we want to do something about it for you.

Our partner program puts us in touch with many people in the accounting, training and bookkeeping sectors and we are introducing  a new trial service called MYOB Q&A. The service is only available for students enrolled into our online MYOB training course and it works a little like this:

  1. Go to any Learning Outline page in the learning site
  2. Look for the MYOB Q&A section on the right
  3. Enter your details, the category of question and type in your question.

We will do our best to work through student questions with a Certified MYOB consultant to provide you with even deeper knowledge about how to use MYOB.

See what’s included in our online MYOB training course.

Enrol into our online MYOB course today and start learning by 5pm the next business day.

online MYOB training course and support communityUPDATE: This service, available to MYOB, WordPress and Excel students is now called EzyLearn ANSWERS.

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Advanced Xero Training Course Workbook for Cashflow, Budgeting and ROI is now available for Immediate download

Advanced Certificate in Xero Cash-flow, Reporting, Budgets, ROI and Credit Management

This Advanced Xero training workbook BUNDLE follows on from the BAS course case study of Jerry’s Messy Startup and continues Jerry Lames small business endeavours for The Next Quarter.

You’ll learn how to import transaction data for 3 months of bank statement activity and produce advanced financial reports to learn about and interpret the financial results for his business.

Advanced Certificate in Xero Cash-flow, Reporting, Budgets, ROI and Credit Management

This Advanced Xero Course workbook goes deeper into understanding the financial results of bad business decisions on cashflow and credit management. Many small business owners use all of the money in their bank account because they see it is there and available to them when they can instead chose options that help their cashflow.

Jerry uses digital marketing to find clients for his various businesses and in particular uses HiPages to attract leads. HiPages is a project bidding site just like Airtasker, Bark and ServiceSeeking and this case study looks at whether you are better off getting your own website and using Google Ads to attract people to your business directly.

I’ve written about project bidding websites a few times in the past and am not a huge fan for various reasons. See some of the articles I’ve written about project bidding websites.

Don’t get me wrong, project bidding websites are handy and cheap compared to creating your own website and running Google Ads campaigns but the main winner is the project bidding websites themselves.

Bella interviewed some EzyLearn course graduates and one of the interviews with Jo-Anne, a Registered BAS Agent in Melbourne, revealed a great way to use Bark.com when you’re starting a bookkeeping business.

In this case study Jerry buys a small warehouse for his business so he doesn’t have to bring clients to his house and we explore alternative ways that this “capital purchase” could have occurred.

Buy your copy of the Advanced Xero Course in Cashflow, Budgets and Return on Investment Workbook

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The Xero BAS Course takes 5 hours

MYOB GST, reporting and BAS training courses

People often ask “How long does it take to complete a Business Activity Statement” but there are several different correct answers to that question.

If all your transactions are entered correctly in your accounting software and your bank account is reconciled the BAS Lodgement takes a matter of minutes.

The hard work is often completed by bookkeepers who do the daily data entry or the catchup bookkeeping to make sure all the data is captured. This task can take days or even weeks!

If you want to save money you can lodge your BAS yourself and use our BAS Course workbooks to learn how to do it.

Advanced Certificate in BAS and Financial Reporting Training Course - introduction to Payroll using Xero Workbook

Advanced Xero Training with the BAS Course Workbooks

Learn how to lodge your BAS, including simple payroll wage payments using our Xero BAS Course training workbooks and sample data.

We use Jerry’s Messy Startup case study and you will be his bookkeeper to make sure everything is accurate for lodgement.

It is assumed that you know how to perform daily data entry and bank reconciliations using Xero.

The tricky part of lodging Business Activity Statements is making sure you get the correct tax codes for GST transactions and payroll. If you get these codes wrong you could end up paying less tax to the ATO than you are supposed to or even underpay your staff.

BAS Courses for BAS Agents

The difference between a BAS Agent and a junior bookkeeper is the compliance requirements to make sure they get it right. A BAS Agent has a duty of care to ensure that the correct tax codes are used and the Cert IV in Bookkeeping and BAS Agent skillset courses (which are Nationally Accredited) take students through the legal framework around compliance.

When a Registered BAS Agent provides these services as a contract bookkeeper they are providing a BAS Service and that is administered by the Tax Practitioners Board.

A BAS Agent is trained but more importantly insured to ensure they get the information 100% correct – otherwise they can be sued. That means they have to have Professional Indemnity insurance to provide BAS Services to clients.

If you want to start your own bookkeeping business and provide BAS Services you need the Cert IV in Accounting and Bookkeeping Course.

You don’t need to complete a Cert IV in most circumstances

In most circumstances where you are completing the BAS as an employee you will be working under the supervision and direction of the business owner, business manager or the bookkeeper or accountant for that business.

Students who enrol into our BAS Courses simply want to know how to perform these tasks using accounting programs like QuickBooks, MYOB and Xero.

See the BAS Courses for Quickbooks, MYOB and Xero

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Aldi specials all the way down to the toilet

Aldi Toilet Fixed Price Installation - Office Admin and Business Administration Courses - Xero & MYOB training web

One success story worth watching in Australian grocery retailing is Aldi. With their special buys, weekly catalogue and well known overseas brands (that no one knows here) they have an unbelievable advantage in price and differentiation.

One thing they did that really stood out to me a couple years ago was their $299 toilet offer, including installation. Who else includes installation as part of the sale of something that NEEDS installation!

Marketing-Academy-Joint-Venture-Training-Course-Creating-the-Perfect-Offer-Magazine-Advertisement-1-Aldi-Toilet-Suite-Installation-Package-small

Harvey Norman do and both operate a certain way to do it.

The tricky parts of this marketing strategy are:

  • Installation quality can vary from site to site
  • Installation issues can vary massively depending on how old the home is
  • Co-ordinating plumbers in every suburb is a huge job
  • Managing the ordering of trades for new purchases is a customer service hot spot

Aldi nailed it all and provided a good quality product and service. How do I know? I tried it out!

Business Course – How to create a Perfect Joint Venture

QuickBooks Online Training Courses - Acquired CreditKarma to help clients check on credit scores and get loans

Learn how they created a Joint Venture that enabled them to sell a product that is normally delivered and installed by a trades person.

Not only did they sell a good quality product at a good price but they also helped their Joint Venture partner earn some money too.

One of the biggest risks that trades people have is credit risk, particularly the credit risk of supplying a product AND a service and copping the risk on both items.

The Xero Beginners Course includes training on Credit Risk to help reduce it.

Harvey Norman and Aldi use “perfect scenario installations” to sell their products. Very few installations are perfect so most people will need extra services and that is how both parties benefit from the Joint Venture.

Digital Marketing, Customer Service and Sales Training

Creating the perfect marketing offer is a strategy to increase sales but the follow through and communications from your team is what makes it successful.

Selling Academy Sales Training Courses logo

The Targeted Ads, Customer Service and Training course gives you the knowledge and tools to create marketing strategies that provide results that you can measure.

It is built for micro businesses who sell products and services and one of the case studies is someone starting a bookkeeping business.

See the Special Offers, Customers and Sales Training Course

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How will Xero and MYOB Training get me a job?

Re-leased-property management software integration image at Xero partner integration website - smart digital marketing

The most challenging question we receive when students need to upskill in how to use Xero and MYOB relates to getting work. The question of how our online bookkeeping courses will help students find work can be answered in different ways but the only real answer is that it will give you knowledge and practical skills using Xero and MYOB to do bookkeeping work and this increases your confidence.

Some students ask us if there is a guaranteed job after completing our bookkeeping courses and I am still surprised when I hear that question.

Bookkeeping Interns

The closest thing a bookkeeping course graduate will get after completing any course is an internship with an accounting or bookkeeping business. Some training companies that I have seen offer internships but the bookkeeping courses cost close to $10,000 – in other words you are paying for the ability to work for free for an accounting company.

What a Xero and MYOB course offers you is leverage. The ability to pay a small amount of money to get an advantage that can result in you earning much more money.

When you complete a Xero and MYOB Course combination with EzyLearn you get discounted membership to the Bookkeeping Academy where we create a digital profile to help you get discovered online by potential employers.

Leverage is how people make money in real estate.

What is Leverage?

In property investment leverage is the ability to borrow a large sum of money to buy an asset that you don’t have enough money to buy by yourself. The cost of borrowing that money is the interest that is charged every week or month and this is called the holding cost.

The main benefit of having debt when buying an investment property is that the debt stays constant even if the value of your property increases.

Here’s a scenario:

  1. You use your own savings of $100,000 to buy a property worth $1M
  2. You borrow the difference which is $900,000
  3. Your equity in this transaction is 10% and you are borrowing 90% of the value of that asset
  4. In 5 years that property is worth $1.5M
  5. During those 5 years you have been paying the interest to hold onto the asset
  6. If you have been paying interest only then your debt is still $900,000
  7. You now have $600,000 equity in that property
  8. Your equity in that property is now 60% as a percentage
  9. If you sold that property for $1.5M you have turned $100,000 into $600,000

What I haven’t factored into this scenario is all the other costs associated with property investment, including:

  1. You need a good job or 2 incomes to get the loan in the first place
  2. Income rates can increase and property prices can go down
  3. Rental income from the property usually helps pay the mortgage
  4. There are transaction costs like stamp duty,
  5. You’ll need to pay council rates and utilities costs
  6. You will need to pay agent fees if you use a real estate agent to sell the property
  7. You’ll need to pay capital gains tax on the profit from your sale

If you’ve followed this blog or completed one of our Xero and MYOB courses you would have come across some case studies around property investment. There are more articles and training content coming that relates to property investment so make sure you subscribe.

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How To Get Discovered By Local Employers

Local Awareness Digital Marketing for Bookkeeping Academy members - find a local bookkeeper - EzyLearn

For small businesses bookkeeping isn’t a full time job. It’s often something done by the owner themselves or their partner in life and these people are not usually that good at it – PLUS they’re family and that throws up all sorts of issues and resentments.

Wives, girlfriends, partners and friends are often chosen as the small business bookkeeper because they are either cheap or trustworthy but that isn’t always a good reason to “use” them.

Many bookkeeping jobs are part time, casual or contract jobs because they only require a few hours to a day a week to do and that is why so many students start a bookkeeping business. A big problem with this approach is lack of skills in marketing and sales but the Bookkeeping Academy can help.

Continue reading How To Get Discovered By Local Employers
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Poof! – and Mentor Education is gone – Oops, page not found, then Inspire Education Type Message

Only 404 errors for Xero & MYOB Courses from the Career Academy at Mentor Education website before shut down - EzyLearn Online Bookkeeping Courses

If you’ve been following what is going on with Mentor Education and my article about what happens when a company goes through voluntary administration you’ll know that Mentor was spending a lot of money on advertising courses which they hadn’t normally promoted in the past – short courses in MYOB & Xero & Payroll.

Mentor Education was a big success and quite a large RTO (Registered Training Organisation) that offered many different Cert IV and higher qualifications on their “scope”. This included the Cert IV in Bookkeeping and Accounting.

As soon as they went into administration I noticed a couple big changes.

Continue reading Poof! – and Mentor Education is gone – Oops, page not found, then Inspire Education Type Message
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8 People Can Learn Xero COMPLETE For $88 ea

Corporate training and group discounts for Microsoft Office Excel and MYOB and Xero Training Courses

You read correctly! This is part of our Corporate Training pricing for Bookkeeping Certificate courses in MYOB and Xero. The price is low because it based on volume pricing. The same is true for Group Training prices for Microsoft Office Excel and Word.

You can get a further discount off the Corporate Training prices if you don’t need a Certificate at the end of your training. This option is great for business owners or small businesses who just want to get their team trained up but don’t need the evidence of a Certificate of Completion.

Continue reading 8 People Can Learn Xero COMPLETE For $88 ea
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Employment Hero offers $100 if you’ll demo their software

Get $100 Invitation email for attending a demo of Employment Hero - Workforce Management Training Courses

A popular and well funded HR and Payroll software company, which is backed by Seek (yes, the employment site) is offering 100 to “qualified” businesses who agree to participate in a demonstration of their software.

This is an example of what companies need to do today to get in front of their prospects in business to business selling. This company is trying quickly and this tactic reminds me of the kind of marketing tactics that PayPal used to massively grow their user base. It looks like the kind of strategy that Peter Thiel writes about in his book Zero to One.

Continue reading Employment Hero offers $100 if you’ll demo their software
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QuickBooks Payroll brand is changing to Employment Hero

Employment Hero owns KeyPay - workforce management training courses and employee benefits, loyalty and team building - EzyLearn

Intuit revealed the name change to their QuickBooks Payroll customers today as part of an acquisition of KeyPay owner by Employment Hero.

If all that didn’t make sense the only real change here is that KeyPay will be rebranded as Employment Hero. Employment Hero has been around since 2014 and purchased KeyPay owner, Webscale Pty Ltd in 2021.

The messy part of this from my perspective is that Intuit, who owns Tsheets is now depending on Employment Here for their payroll solution. It also means that we now have an Employment Hero training course 🙂

Continue reading QuickBooks Payroll brand is changing to Employment Hero
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How can Elon make money with Twitter?

Business Today Article about Elon Musk firing Twitter staff - will Twitter become a payment service like PayPal for Xero Integration - EzyLearn

I’ve been on Twitter since March 2009 but I don’t use it as much as I could have, how about you? Lately we’ve been Tweeting about recent enrolments and graduates who have received their certificates because it is a great digital marketing tool to get short messages published. If you go to our website you’ll notice that these Tweets appear in a rotating banner at the top of the page.

Twitter is going through a massive transformation under Elon Musk and whether you like it or not you’ll find that Elon will achieve his goals for the software company. The reason is simple – he is constantly “iterating” and testing and measuring to see what works and what doesn’t work.

What I think will become the most fascinating aspect of Twitter is when it starts becoming a peer to peer payment platform.

Continue reading How can Elon make money with Twitter?
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Micro Courses in Excel, Xero and MYOB or BUNDLES, COMPLETE Courses and COMBOS

Micro Courses and Stackable Micro Credential by EzyLearn

One of the disciplines I’ve tried to focus on when created online courses in bookkeeping and office admin is to keep the courses short and manageable. When we operated our Sydney training centres we tried to keep class times between 2.5-3 hours because most students can’t concentrate for a whole day.

For the MYOB & Xero Bookkeeping Courses this means that students can enrol into short courses, which are now commonly referred to as Micro Courses that cover very specific skills. We’ve recently changed how we show this information using our Learning Orbs.

Continue reading Micro Courses in Excel, Xero and MYOB or BUNDLES, COMPLETE Courses and COMBOS
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Straighten Up and Fly Right

Straigten up and fly right by Robbie Williams at the Royal Albert Hall - 2023 New Years Resolutions - Learn Bookkeeping skills with EzyLearn

I hope you enjoyed your New Years Eve and that you are still on track for your New Years resolution (if you like to make one). I had a bigger NYE experience than I anticipated and one of the most interesting comments that someone made to me was their New Years resolution – to Straighten Up and Fly Right.

It got me thinking about how complex our lives are these days and how many things we now have around us that distract us from what is important.

Continue reading Straighten Up and Fly Right
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Learn Xero AND the Integrations that make it a platform for work.

Xero Subscriber Growth - Learn Xero in our online training course and get an Internationally recogised Bookkeeping Certificate - EzyLearn

Xero have just announced their financial and performance results and the headline figures show strong subscriber growth all over the world, including UK and US where they are trying very hard to get market share like they have in Australia.

It’s now more evident than ever that if you get certified in Xero that you could work for a business in most modern countries around the world. Is that what they called Internationally Accredited?

Continue reading Learn Xero AND the Integrations that make it a platform for work.