Posted on

Working Out Job Costs and How to Charge Your Clients

Why You’re Underselling Yourself with Fixed Price Quotes

bookkeepers fixed price quotes
There are many reasons why you may lose out when fixed price quoting.

I’ve written a number of blogs on how bookkeepers can work out their fees and what good local bookkeepers generally charge. However, now we examine the nitty gritty of determining your on-the-job costs so you can clearly see what your hourly rate should be.

When it comes to working out fees, most business owners go: “Well, the average market rate for my profession is X per hour and this job should take around Y hours” and off they go and give their client a quote that, in today’s small business parlance, is frequently referred to as being a fixed-price quote or the project fee.

This would be fine except that you’re essentially working on an hourly rate, without the benefit of being able to charge the client if you run over your allocated timeframe. Continue reading Working Out Job Costs and How to Charge Your Clients

Posted on

What Bookkeepers Can Learn From Real Estate Agents: Facebook Advertising

Facebook – Great for Local Marketing

using facebook for bookkeeping marketing
Facebook can be extremely useful for marketing to a local audience.

In its decade of existence, Facebook has built up a wealth of data about its users, data that it likes to sell back to those who need it, in the form of targeted advertising. Facebook advertising, though similar in its approach, is very different to Google Ads in what it delivers.

Real estate agents discovered the value of Facebook advertising early, and have used a combination of images and videos to successfully deliver their marketing messages and sale pitches directly to their target market and in order to set their prices. Continue reading What Bookkeepers Can Learn From Real Estate Agents: Facebook Advertising

Posted on 1 Comment

What Bookkeepers Can Learn From Real Estate Agents: Using Video and Images

Focusing on Education Rather than Sales

how bookkeepers can use videoTHE INTERNET HAS CHANGED the way businesses market their services to prospects, from a simple sales message to an educational one.

Real estate agents caught onto this shift in buyer trends early and started creating online content to cater to these buyers.

Visit the website of any real estate agent and you’ll find lots of images and videos educating potential buyers about their services, previous sales and the local area they represent.

Continue reading What Bookkeepers Can Learn From Real Estate Agents: Using Video and Images

Posted on 3 Comments

What Bookkeepers Can Learn From Real Estate Agents: Setting Prices

Don’t Reinvent the Wheel: Glean Relevant Info from the Property Industry

how much to charge as a bookkeeper
As a bookkeeper you can learn much from the humble, or not so humble, real estate agent!

As a bookkeeper, or someone thinking about becoming a bookkeeper, you may be surprised how much you can learn from real estate agents. For an example, take the way a real estate agent has to price a property for sale.

The key to selling a property quickly and efficiently, is setting the right price. A real estate agent who sets a price that’s too high for the market, isn’t doing her or his job properly. In such cases, the property will sit around for many weeks, or possibly even months, until the price is eventually reduced to one the market will bear, sometimes to well below market value.

Continue reading What Bookkeepers Can Learn From Real Estate Agents: Setting Prices

Posted on

The Secret to an Error-Free BAS Report

What To Do So You Don’t Lose Money When Doing Your BAS – 6 steps

If your business is registered for GST, it means you have to file regular activity statements with the ATO, usually each quarter. A lot of business owners export their Business Activity Statement (BAS) data straight from their accounting software, like MYOB or QuickBooks, and quickly prepare their BAS’ that way. But this is an imprecise method, and one that could be costing you money.

Tracey Marino, an experienced bookkeeper based in Rockingham, WA, knows how important it is that businesses of all sizes keep their Business Activity Statements error-free so as not to end up costing business owners money.  Continue reading The Secret to an Error-Free BAS Report

Posted on

Is Your Resume Costing You a Bookkeeping Job?

It’s easy to spot bad Microsoft Word skills

203 Microsoft Word Beginners Courses for sales letter, flyers, resumes, cover letters and tender proposalsWe’ve had several hundred bookkeepers Pre-Qualify for our National Bookkeeping, Bookkeeper Directory and most of them upload a resume demonstrating their qualifications, experience and references but I’m baffled at how bad the formatting is in these resumes!

To help our students do the best job presenting themselves on paper we’re including the Microsoft Word Course for free when you enrol into either the MYOB Courses or Microsoft Excel Courses (when you choose the all courses and 12 months access with Certificate option). That’s a saving of $267!

Resume writing tips for bookkeepers

Here are some tips we’ve published in the past:

The problem with making mistakes with your Microsoft Word formatting is that questions could come up in an interview. The Interviewer might throw in a question about software skills, particularly if you’ll be writing some detailed reports or proposals, forecasts etc. in the new job.

Online Training Course special offers for MYOB, Xero, Excel, Word and more
Click the image to see our current special offers!

Here are some extra tips for Bookkeeper resumes

Most of the Microsoft Word skills you need to write a good resume are covered in our Word Intermediate Courses, but we’re including the entire 9 courses so you can become a power Microsoft Word user! Here are a couple other things to think about when writing you resume:

  1. Include an image – it makes you stand out and brings the reader closer (make it a selfie where you’re smiling 🙂
  2. Use tables or “Set tabs” to make columns line up
  3. Headers and Footers demonstrate a sophisticated knowledge of Word
  4. Include your full name and desired role in the filename (we’re all using files these days! use it to your advantage)

The last one about filenames is a big one because if interviewers are like me they’ll put all the resumes for one role into a folder and I find myself renaming most of them!

FREE Microsoft Word Workbook

We spend a lot of time on marketing so I assume that you know we offer free samples of our training material, but I should mention again that the Microsoft Word sample is actually the entire Word Beginners Course 201 Training Workbook, make sure you get it! Get it now.

Quickbooks Course Update

intuit-quickbooks-accounting-software-training-courses-logoIt’s been a while in the making, but we have the final draft of our Quickbooks Course workbook! Unlike some training companies, we write up a detailed course story based on a real business scenario and use that as the basis for recording our screen videos that demonstrate how to use the software. We’ve had a huge number of Course Alert Registrations and they’ll ALL receive a free copy of the workbook, so if you haven’t already registered do it NOW!

EzyLearn Wholesale Partner Update

earn money working from home using and teaching how to use MS Office, MYOB, WordPress, Facebook, Xero and moreI made a brief reference to our new Enrolment Voucher system in a recent post about BAS deadlines and we’ve got an update. The new enrolment voucher system is now in beta testing which means we’ll shortly be inviting EzyLearn students who love our courses to receive a massive wholesale discount on selected courses. Make sure you register your interest.

Posted on 1 Comment

BAS Service deadline looming – BAS Audits, self assessment and benchmarks

BAS Service, compliance anxiety and cash-flow

MYOB GST, reporting and BAS training coursesIt’s that crazy time when the end of financial year TAX and quarterly BAS periods combine to cause compliance anxiety for business owners and managers if they don’t have a handle on their bookkeeping processes and accounts. This is often caused by not having the best team available for all the tasks required and I spent some time during the week speaking with Tracey our MYOB, Xero and Quickbooks Trainer from Rockingham in WA about the different levels of bookkeepers and whether they could complete tasks relating to a BAS Service. Here’s some of the information that I thought you’d find useful.

Getting receipts as evidence

The biggest issue that many bookkeepers experience is getting information from business owners, particularly small businesses that are stretched between:

  • the work they need to do every day
  • Keeping and filing the financial records like receipts
  • Getting the financial records to a bookkeeper or accountant

I’ve written in the past about the ways that small businesses file their receipts as well as cloud technology like Shoeboxed (who now seem to prefer selling their services to accountants and bookkeepers and have removed the educational video that demonstrated how the software works!), but Quickbooks Online has a downloadable app that enables business owners to capture a photo of each receipt for each transaction and if business owners utilise this function they can save a lot of money in data entry and evidence of expenses that could be expected as part of a BAS audit by a BAS agent.

BAS Audits, red flags and tricky GST codes

I’ve mentioned in a previous blog that you can hire a cheap bookkeeper to take care of your data entry and only use the services of a more expensive bookkeeper (ie. BAS agent) for purposes of confirmation of expenses and the GST components of these expenses. In this case a simple BAS audit involves witnessing these source documents to confirm that there is no error in calculating the money owed to the ATO. If you’ve had any of the following transactions you’ll probably need to pay close attention to the information in your BAS lodgement and mention them to your bookkeeper:

  • Purchasing a motor vehicle
  • Motor vehicle expenses
  • Real property purchase
  • Any purchase coded as a GST-Free transaction
  • Low value purchases (under $82.50) that are coded as GST free
  • Purchase of second hand trading stock
  • Hire Purchase contracts
  • Local fees and handling charges for imp

Learn more about BAS Audits by BAS Agents and the benchmarking and self assessment that ATO use and recommend

TIP!: Bank feeds can cause more work!

I’ve written a lot about bank feeds in the past and included a blog post about how bank feeds work in MYOB and Xero. Bank feeds can be a real time saver because they automatically bring your bank transaction records into your accounting software, but Tracey mentioned that in MYOB you should bring them in BEFORE you do any reconciliation tasks otherwise you may need to undo any reconciliation work you’ve already done so watch out for that!

Need One-to-One training or a QuickFix on MYOB, Xero or Quickbooks?

We did a lot of one-to-one training when we operated our physical training centres in Sydney and the training was often completed at our training centre (because we had it!). Now I’m thrilled to advise that we’re helping local bookkeepers in your area deliver MYOB and Xero training according to our profession course structures! To learn more visit the National Bookkeeping training page. You’ll also discover that our bookkeepers area also available to fix problems or lack of knowledge with the QuickFix service so check that out.

Coming up..

Here is what we are currently working on and what will soon be published or made available at our LMS.

  • Guide to Credit Management (aspects of a business and your accounting software where you can tighten your credit management processes). We’re creating this guide in conjunction with the local bookkeeper at National Bookkeeping
  • Xero Course training material update (workbooks and videos are being updated and added as we speak so stay tuned for more announcements soon
  • Wholesale training course and partner offer – we’ve beefed up our Enrolment Voucher system to help more business buy cheap courses
Posted on 1 Comment

Xero now looks like Quickbooks Online and MYOB needs an upgrade

Xero, Quickbooks and the plus button

xero-dashboard-is-starting-to-look-like-the-quickbooks-online-dashboard-xero
The Plus button in Xero

We’re currently completing new, updated content for our Xero courses and one thing stood out more than anything else – the PLUS button in the top right hand corner! If you are familiar with Intuit Quickbooks you’d immediately recognise that their PLUS in the top centre of the screen is how you access most of the software’s features and I’ve always liked how easy it makes navigating the software. If you compare the two of them you may think that the Xero software still has some way to come.

The other thought I had about this change is “how much will Xero change its user interface”? People get used to how to navigate around a software program (User Experience) and don’t want things to change too much and that has been a great feature about MYOB – their navigation has remained fairly consistent for two decades.

Will cloud services be upgraded like their computer software peers of the naughties?

Microsoft might be the inspiration for change for Xero because although most of the formulas and functions in Microsoft Excel remain the same, the way you navigate around the software changes every 3-6 years. This is a boon for the larger software training companies that charge extra for courses in the different versions (we include all versions for the one price of course 😉 but it can be frustrating for staff who have to re-learn how to navigate the software and their spreadsheets when the office software is updated.

xero-dashboard-is-starting-to-look-like-the-quickbooks-online-dashboard-quickbooks
The PLUS menu in Quickbooks has more features

While we are on the topic of upgrades and how annoying they are I received an email from my accountant to upgrade the MYOB version that we share so that she can access the files to work on them! I can say for sure that I once again felt that MYOB are behind the timeline as they fight to stay in control when looking at how they develop their software compared to the other accounting programs like Xero and Quickbooks where the software is updated and live.

Testimonials for Xero, MYOB and Microsoft Excel courses

On a different note, I asked our web guy to get some information about where our students are located around Australia and at the same time get some of their testimonials quotes onto our website. He’s not finished yet, but when I see the different suburbs from all over Australia I reflect on the same picture over 10 years ago when we were operating physical training centres in Sydney’s North Shore, Northern Beaches and Parramatta and our students were located within 20kms of each centre.

It’s a wonderful feeling to see students doing our courses from all over Australia but it’s even better when we see enrolments from UK, Canada, US and Hong Kong because it shows the true power of cloud based services.

When you want to become a Registered BAS Agent

Start a bookkeeping business not a franchiseLast week I wrote about starting a bookkeeping business while you are working your day job and I just want to add a note that may be very useful for those who want to become a registered BAS agent. National Bookkeeping offer a BAS lodgement service through our licensees and it is a great way for qualified bookkeepers (who have their Cert IV in Bookkeeping or Accounting) to work with an organisation and build up the hours they need to register as a BAS agent via the Tax Practitioners Board.

Posted on 3 Comments

Tis the Season to Switch to Xero

MYOB – Bain Capital Cashing In While They Can

Switch to Quickbooks or Xero from MYOB
Intuit Quickbooks has made this offer for a long time already

You may be aware that MYOB is once again listed on the Australian Stock Exchange (ASX) as Bain Capital aim to grab some cash back for the massive investment they made in the accounting software company.

In the recent lull in the share price of companies on the ASX in general you’d think that MYOB company executives are worried about getting their money back let alone making a return on their initial investment. After all they are now competing globally with small startups like Xero (and SAASU) as well as MASSIVE accounting software companies like Intuit.

We’ve always been committed to MYOB accounting software training courses because the software is so popular with most Australian accountants and it is (even today) by far the most used accounting program for small business in Australia.. BUT, we’ve noticed a significant increase in enrolments for our Xero Accounting Training Courses and we wondered why? Why is August and September such a popular time for enrolments in Xero and it was then obvious.

[quote]Everyone is finishing off their end of year accounts for the 2015 financial year and those that want to make a change away from MYOB are switching to Xero now.[/quote]

Our Xero Course is Now Beefed Up and it’s Yours for Nothing Extra

We’ve just increased the cost of our Xero courses because we’ve beefed it up with:

  1. 3 new Xero Training Course Workbooks,
  2. More detailed Xero knowledge review questions AND some
  3. Industry specific training guides for the tradies who want to change to Xero.

[box type=”tick” size=”large” style=”rounded” border=”full”]Existing Xero students can access all of these new training aids for no extra cost and that is a great feature of our 12 month membership offer- you can lock in the current price and get all of the future benefits as we get the Xero course to the same level of detail as our popular MYOB courses.[/box]

Xero Seems to be the Tradies Choice

Plumbers are switching to Xero from MYOB accounting software
From The Reece Plumbing Website

Ever since I interviewed Ken from Love My Home Theatre I started to realise the appeal of Xero for tradies! Plumbers, Electricians, Concreters, Builders, Pest Inspectors, Painters and most other tradies are always out doing their work whether they are quoting, working or finishing off they are always seeing their customers and potential customers so it make sense for them to do as much as they can while they are ont and about. They also have to keep good records of:

  • Products they purchase for their customers
  • Resources they allocate to their customers
  • Money that is owed after the work is completed
  • Progress payments as the jobs are gradually completed

Bookkeeping is also something that isn’t second nature for tradies and it’s usually done by their wifes, partners, a trusted friend or someone who knows their industry very well. Being cloud-based (online) accounting software tradies can now create quotes using an iPad or other mobile device and the invoicing, debtors follow-up and bank reconciliation can be done by a bookkeeper (from anywhere).

For this reason we’ve created a Xero Training Guide for Plumbers and Concreters. We’ve got some classic examples of how a plumber may buy products from Reece plumbing on their account for one of their clients and they need to keep track of this purchase.

Reece Plumbing Integrates with Xero

One of the most interesting observations about what Reece Plumbing have done with their purchase and payment system is their integration with Xero Accounting software so that customers don’t need to perform data entry and automatically have a copy of each of their tax invoices.

The benefits sited by Reece are: 

  • No need for manual uploads of tax invoices/receipts
  • No data entry mistakes
  • Save time and money
  • See your tax invoices in Xero

Learn more about the benefits of using the Reece Plumbing Xero Integration

After School Holidays is a Good Time to Learn How to Use Xero?

If it is time for you to migrate or transfer your accounting information to a new platform we’d love to help you. We’ve also had a lot of bookkeepers learn how to use Xero so it’s clear there is a ground swell to good online (cloud) accounting software and Xero seem to have done well so far. If you are interested in adding Xero to your pack of software skills take advantage of our current prices – you can always start your course when you come back from school holidays and the kids are back in school.

Will the NEW Quickbooks Make a Comeback?

I’ve written before about Quickbooks and they are still doing great stuff with their pricing. As the blog image above suggests they have maintained a steady first year discount for at least 12 months (from our observations) and maybe this is their strategy to squeeze the margins for much smaller startups like Xero.

It’s a good time to note that the Quickbooks we’re talking about is the NEW Quickbooks from the massive US Company Intuit, not the one that WAS distributed in Australia by Reckon before Intuit and Reckon dissolved their distribution agreement.

I’ve taken the time to explore Quickbooks and it’s pretty impressive and easy to use. If its something you want to learn about make sure you visit our Quickbooks Training Course page and pre-register to receive the course at an Introductory price.

Posted on

Seriously, Why Wouldn’t You Use WordPress for Your Website?

Finding Income Opportunities for EzyLearn Students

start a business and work from home bookkeeping, content marketing, admin and moreWe’ve had some exciting news in the last couple of weeks: EzyLearn students who are completing the MYOB Training Courses and WordPress Courses are starting to earn money because we’re helping them get customers AND improve their skills!

I’ve been working with the team at Workface and we’re assembling a training and mentoring program to help EzyLearn students start and operate a business from home. The best part of this, and something I am passionate about, is that we’re helping people from all over Australia become remote contractors (teleworkers, call it what you want) and work from anywhere via the Internet.

Yes, you can start a business & work from home

I recently wrote about how cloud-based software is enabling people who live in regional Australia perform work for businesses in the capital cities (Sydney, Melbourne, Brisbane, Perth, Adelaide etc) and also about the Teleworking hubs that are starting to appear around the country as part of the evolution of people living outside the cities and working at home or close to home.

You may also recall that we’ve also launched the Startup Academy this year to provide formalised and structured training and mentoring support. It’s for you so if you are interested in starting a business and working from home we’ve teamed up with some products/service providers to give you a flying start and projects to start on right away.

Explore running your own business from home now

Bright VIC to Melbourne Virtual Assistant is doing content marketing for infant massage business in Sydney
Imagine travelling this far to work for a client. Content Marketing can be done from anywhere

There are opportunities to provide office/admin support services, content marketing, business telephone systems and IT support and of course bookkeeping services and if you’d like to start a business in one of these areas then explore the business opportunities.

When you sign up and join our team you’ll gain exposure to many new online (cloud-based) software and services that enable us to:

  • collaborate,
  • share files,
  • work on project together,
  • set and manage goals and daily tasks,
  • turn to each other for support,
  • create and build your own online profile, and
  • many more skills that will enable you to work for yourself and generate your own income, no matter where you live.

Remember our goal is to help you start a business and work from home – NO MATTER WHERE YOU LIVE. Helen from Bright is our latest virtual assistant and she is doing some website design and content marketing for an infant massage business starting up in Sydney’s Northern Suburbs! I looked at a Google Map and discovered that she’d have at least 3 hours travel if she wanted to work in her nearest capital city!

Are you looking for someone to help you in your business?

We’re going to document our journey with these remote contractors and share with you some of the growth they go through as they grapple with the new frontier of internet working.

If you are a business looking for any of these services you can Find a Contractor through Workface and our team can get to work for you too.

[button link=”http://workface.com.au/services/find-contractor/”]Find a Contractor[/button]

Posted on 2 Comments

Is Xero now more appealing because of Inventory Management?

MYOB Account Right Plus Has Inventory Management, But…

Yarra Junction to Melbourne city for online MYOB, Excel, Xero training coursesThe premium MYOB product with the PLUS on the end of its name has always come with Inventory and Payroll. These have been the major services that justify the premium price that users have been willing to pay. Now Xero comes with it as standard! Is it another nail in MYOB’s coffin?

More content for our Xero online training courses

We’ve added a new team member, Sue from Yarra Junction in Victoria, and she has over 20 years experience performing bookkeeping and administration work for various clients as well as running her own business. Sue is writing a training guide that demonstrates how inventory (which was just announced this year at Xero) works. We’re using the same structure and information we use in our popular MYOB training course so you can see directly how the software programs are different from each other – apart from Xero being completely in the cloud so you can access it from any device anywhere.

The great thing about Sue…

Sue highlights yet again one of the great features about running an online business and working remotely in the cloud. Any business can work with staff or remote contractors from anywhere (in the world!). Sue is located over one hour’s drive from Melbourne and I’m sure the commute would be hell – it would cost her time and money in transport – yet because we operate on online environment our team are all over Australia! No more travel time, no more traffic, no more sitting in a carpark on the city roads in peak hour. Just a good internet connection and some competent computer skills and we’re off.

If you’re not sure by now, you’ll be happy to know that my focus has always been to help people learn how to use software. Why? So they can get the job they’re after or start their own business. If you like, you can watch a short video (sorry for not shaving for it!) where I talk about my Work at Home Seminar (or WAHSeminar) which is a program we’re constantly working on to help people operate a business or telework from their own home.

If you haven’t already read about it, read the blog I wrote about teleworking centres that are springing up all over regional areas of Australia. Make sure you ‘like’ this blog and share it with your friends on Facebook because the more we all encourage teleworking and the use of technology the more we’ll be able to take back dozens of lost hours each week in travel time (and cost).

All existing Xero course students receive this training

Like all EzyLearn courses, we offer all our training courses for one low price and include every training resource we create. This Xero training course content is the same – every student who has enrolled into the Xero course within the last 12 months will be able to access these new training resources when they’re published.

If you are a business looking to move across to Xero, feel free to write your questions or comments. If you are trying to find a way of working from home, please make contact. We’d love for you to share with us what you are going through. We can very probably help – and others can learn from it.

 

 

Posted on

SuperStream is good news for small businesses (and bookkeepers!)

What is SuperStream?

I recently wrote about SuperStream, the government reform introduced last year to improve the efficiency of the superannuation system, and which provides businesses with a set of standards to ensure super contributions are paid in a timely and consistent manner.

For small businesses, operating with nineteen or fewer employees, the ATO is encouraging them to take steps to become compliant with the new SuperStream measures, before the June 30 deadline in 2016, giving them twelve months to ensure compliance.

We’d heard grumbles from a few small business owners and bookkeepers who felt that SuperStream sounded like just another scheme they needed to become compliant with, which would ultimately end up creating more work for them, so we decided to speak to an expert to find out.

Why is SuperStream Good?

Xero and MYOB cloud accounting training coursesMargaret Carey is a registered BAS agent, accounting software and cloud specialist, and owner of the accounting software consultancy firm Business EEz. She’s contributed to our blog in the past regarding She agreed to answer a couple of our questions about SuperStream and what it means for small businesses and bookkeepers alike.

EzyLearn: How does SuperStream change the way small businesses make super contributions for their employees?

Margaret Carey: There are two sides to making a superannuation payment, from the perspective of the employer; firstly, they have to tell the super fund which person they’re paying the money for and the period they’re paying it for, and they have to give that information to the super fund every single time for each of their employees. The second part of the process is actually transferring the money to the super fund. What SuperStream does is it streamlines that entire procedure into a one-step process – so the information has to be provided electronically and the payments paid that way too. SuperStream cuts down the time delay, it cuts down the potential for error, and it ensures the money arrives in the employee’s super fund much more promptly, as well as being fully traceable.

EL: So with SuperStream you can virtually go in and input all of the employee information and also make the payment at the exact same time, like shopping for something online, almost?

MC: Yeah it is, but this is where accounting software really helps people because it takes care of all that for you. All of the small business account software packages are now SuperStream compliant. Just as an example, with Xero, when you set your employees up in the system, you also put in their super fund details, and then when you do your payroll, there’s just a button that you push to create the super fund report, which goes straight off to the super fund and the money goes straight out of your bank account to the super fund; it’s just so straightforward, so much easier than anything else.

EL: Wow, so really SuperStream has made the super process much, much easier?

MC: It has. It really was an administrative nightmare. But I think a lot of people don’t appreciate [SuperStream] and they think, ‘Oh god, another thing I’ve got to comply with,’ but it makes their life so much easier, so I think lots of people are unnecessarily worried about it when, in fact, it makes life easier and automates things a lot more. A lot of people, anyway, without realising are already SuperStream compliant; it’s just now that they’re being told they absolutely have to be, but I think it’s a really good initiative.

EL: So the Australian Government has also set up a Superannuation Clearing House for small businesses, how does that work – do you still use your accounting software? How does that fit into the SuperStream picture?

MC: If someone is using an up-to-date accounting software – and all accounting software has to be compliant now – then they’re probably better off just doing it through their accounting software. Each accounting package has a clearing house linked into it – Xero, for instance, uses ClickSuper – so there’s no need to use Australian Government’s clearing house. But I’ve got other clients who aren’t up-to-date with their accounting software subscriptions or they’ve got old versions of MYOB and they haven’t got the SuperStream compliance function there, so they use the clearing house. But you would only use that now, in my mind, if you were not using any payroll accounting software. Mostly, I think people would or should be looking to use their accounting software because you haven’t got to do anything extra – it’s all there; press two buttons and it’s done.

EL: What else can you tell me about SuperStream that businesses or bookkeepers should be aware of that we haven’t already discussed?

MC: There is just one slight difficulty with self-managed super funds. Because you have to send everything electronically, self-managed super funds have to have some sort of messaging service. So let’s say I have a self-managed super fund and I’m an employee, then I would give my employer all my super fund details and I would have to get a messaging service so that they could put that into their records so a message would get sent to my self-managed super fund each time they make a contribution, so that’s a bit of an overhead for people with self-managed funds. But other than that, I support it. It’s a really great initiative.

We concur and recommend the main accounting software providers

SuperStream is a great initiative that helps streamline the superannuation process for business owners and bookkeepers, providing, of course, that you have a current subscription to an accounting package that has Australian operations, such as Xero, Reckon, MYOB, Quickbooks, and Saasu. Any overseas-only based accounting packages, like Zoho, won’t be compliant with SuperStream, just as they can’t cater for BAS either, so for businesses that need an accounting package with payroll capabilities, it’s best to shop local.

To ensure you’re SuperStream compliant, you need to set up the payroll component of your accounting software. Our MYOB and Xero training courses both cover payroll, which includes how to set up an employee and their super details. Visit our website for more information or enrol in a training course today.

Posted on 2 Comments

What is SuperStream?

Does SuperStream streamline superannuation payments?

SuperStream Superannuation Start Dates for small businesses with under 19 employees and contractorsIf you’re a small business with nineteen or fewer employees, then come July 1 this year you’ll need to begin making superannuation contributions for your staff using SuperStream, the government reform introduced last year to improve the efficiency of Australia’s superannuation system.

The purpose of SuperStream is to ensure employer contributions are paid in a consistent and timely manner, while also setting a common standard for how super contributions should be managed, which had previously been lacking from legislation relating to superannuation contributions. Medium-large businesses with more than twenty employees have been able to use SuperStream since July 1 last year and have until June 30 this year to become compliant. From July 1 this year, small businesses with nineteen or fewer employees will until June 30 2016 to meet the SuperStream requirements for their business.

What’s the benefit to employers?

Prior to the reforms, there was no standard for making super contributions. This meant that employers could choose to make superannuation contributions as frequently or infrequently as they liked, providing they made them at some point over a the course of an employee’s employment with them. SuperStream now makes regular contributions mandatory and easy to comply with. Other benefits to employers include:

  • The opportunity to use a single channel when dealing with super funds, regardless of how many funds your employees contribute to
  • Reducing the time spent dealing with employee data issues and fund queries
  • Offering greater automation and reduced cost of processing contributions and payments
  • More timely flow of information and money in meeting your superannuation obligations.

What measures will businesses need to adopt to use SuperStream?

Businesses can use software that conforms to SuperStream requirements – MYOB released a software update for most of its products, which is SuperStream compliant, for instance – or a provider who can meet the SuperStream requirements on their behalf. The ATO recommends investigating the following options:

  • Upgrading payroll software
  • Using an outsourced payroll function or service provider
  • Using a commercial clearing house or the Small Business Superannuation Clearing House (for businesses with fewer than twenty employees).

We haven’t made any updates in our MYOB Training Payroll Course for this, but we’re keeping a watchful eye.

What if your business mainly uses contractors?

If you employ contractors to work for you, either on a one-off or ongoing basis, you will still need to make super contributions on their behalf, which means you’ll also need to make sure you’re compliant with the SuperStream requirements. You’ll need to make superannuation contributions to a contractor if they have a contract with your business where:

  • The contract is wholly for labour and skills
  • They perform the work personally
  • They are paid for the number of hours worked

In this case, they’re considered an employee for the purposes of the superannuation guarantee, so you’ll need to ensure you’re also compliant with SuperStream, even if that contractor has an ABN and invoices you.

You won’t have to pay the superannuation guarantee for a contractor if the person is hired to complete a specific task for which they are paid to complete only, and they are responsible for fixing any defects to the work.

If you hire contractors to provide mainly labour services on a regular basis, where they are paid for the time they spend working, rather than on a project basis, for the purpose of SuperStream, they will be counted as employees. If you have more than twenty contractors that fit this description, you need to ensure you’re compliant wit SuperStream by June 30 this year; if you’ve fewer than twenty, you have until June 30 2016 to become SuperStream compliant.

It’s a good idea to review the SuperStream section of the ATO’s website for more information on SuperStream or visit the section on contractors if you’re unsure whether you should be making super contribution on your contractor’s behalf.

Posted on 4 Comments

An Aussie Dies In Accounting Wars

R.I.P. Reach Accounting

Reach Accounting Service Shut DownA member of our team was recently asked to recommend a few low-cost, cloud-based invoicing programs to a friend. He’d recently started his own business and for the last few months had been using Excel to create and send invoices to his clients.

[quote]Surprisingly, Microsoft Excel is still a very popular way to create and send invoices for many small business owners,[/quote]

but since Xero and other cloud-accounting programs appeared on the scene, I didn’t think many people still used Excel for invoicing.

Microsoft Excel 2007 Beginners training courses and certificateThis person was using Microsoft Excel because, while he found Xero impressive, the majority of its functions would go unused, so he couldn’t justify the price tag. He was just after something that would allow him to create invoices, estimates and input his expenses. We’ve mentioned three low-cost options in this blog: Quickbooks, Zoho, and Reach Accounting, the latter of which I championed due to it being Australian-owned. EzyLearn developed a course for Reach Accounting and we were the official training provider but sadly they recently shut down their services.

Reach Accounting was officially shut down at the end of April of this year as it’s parent company Net Registry pushes further into the online marketing space to position itself as a one-stop small business start-up shop.

Google reveals Reach Accounting is shutting down

Google Reveals Reach Accounting is shutting down

With Net Registry, you can register a domain name, build a website, and market your business; cloud-accounting seemed, like a logical extension of their offering, and they marketed it heavily to small business owners – sole traders, in particular.

Then, in March, Reach Accounting notified users by email that, effective April 30 of this year (2015), Reach Accounting was closing. And without any fanfare, it did just that and quietly disappeared. There’s no longer any trace of it at the Reach Accounting domain name, and no reason given for its departure from the online accounting space that it so actively pursued not so long ago, but there is still a hint of life on the NetRegistry website – at the time of writing they were still showing the service at their main website: http://www.netregistry.com.au/resources/reach-accounting/

Reach Accounting’s life was a short one. Net Registry acquired a 50 percent stake in the Aussie start-up in 2011, and immediately began offering the software to its existing customers for free. Anyone else looking for a cheap accounting package would pay $14.95 a month.

Can you be too cheap to survive or is there more to it?

In 2011 $14.95 per month was cheap for accounting software – it’s nearest serious competitor at the time was Xero at around $50 a month, and Zoho, which was, and still, is an American-based company with no local operations. Then came the Aussie offerings, Saasu and Reckon, as well as the re-entry of the US-based Quickbooks. The marketplace was suddenly very crowded.

In 2014 Melbourne IT acquired Net Registry for a cool $50M. The acquisition came off the back of some upheaval at Melbourne IT, whose long-time CEO had left the previous December while it struggled to compete in the cloud-computing space; in March the previous year, Melbourne IT had sold off it’s highly lucrative digital marketing unit to a US-based company for $152m, which was nearly equal to the company’s entire market capitalisation at the time.

Perhaps, then, when faced with stiff competition from other local and overseas cloud-accounting services, under the direction of Melbourne IT, the newly realigned Net Registry saw no commercial value in continue its accounting service. If we hear any news for Reach Accounting users we’ll pass it on.

Does this teach you a lesson in your own business?

The skills taught in the Small Business Startup and Admin course have a foundation in researching the:

  • Need for your services,
  • Product and service offering, and
  • Pricing structures

Once you master these skills you should be honing them all the time to understand what you need to do to remain relevant in the market place for your services.

[quote]If you operate a bookkeeping business for example it is a very good idea to learn how to use Xero Accounting software now because more and more small businesses are using it and want someone to do their books for them.[/quote]

We offer all of our Xero Training Courses for one low price (and 12 months access).

Is MYOB the future of cloud accounting?

Intuit Quickbooks is the elephant-in-the-room for MYOB and Xero Cloud AccountingI’ve written before about how MYOB could get SMASHED by it’s VERY large US Competitor, but MYOB could still be the future of cloud accounting. New players could spell the end of the long-established MYOB or possibly even Xero, but maybe the biggest thing MYOB has up its sleeve is its long, rich history. As far as market share goes, MYOB still occupies the majority of it and, while it may appear slow at adopting new features, you can at least count on it being around in the near future.

That’s why our MYOB training courses have always been, and remain to be, the most popular out of our entire suite of training courses because, despite the grumblings of many small business owners, MYOB is still a major player in the accounting software space. As for our friend, he ended up choosing Zoho for his invoicing needs. He was sold on its ease-of-use, powerful smartphone and tablet app, and its easy-to-decipher pricing plan.

Long live Reach, the Aussie accounting software that could(‘nt)!

Posted on 3 Comments

Finally! Tax Deductions for Cars for Small Business Owners in the Federal Budget

Instant Tax Deduction, Just Add Money

invoicing small business
Here’s a carrot to start a new business and get instant tax deductions rather than deptreciation

In a recent post about subsidised childcare, I wrote about how the federal government has made it easier for families with one parent working at home to access subsidised childcare. In that post I also mentioned how much easier it is to start your own home-based business (for one, you’ve got all these marvelous training courses from EzyLearn to guide you on your way!) now than it was a few years ago.

But there’s some more good news for small business owners: the government also announced a raft of tax cuts and bonuses to the tune of $5.5b in this year’s federal budget, among them an unlimited number of tax deductions for buying cars, machinery or any other equipment valued under $20k each.

The government to inspire innovation

This is a huge increase to the previous amount small businesses were able to claim as tax deductions, which was a mere $1000 per item. Anything above that $1000 had to be depreciated via the decline in value process. Treasurer, Joe Hockey said the reason behind the tax breaks for small businesses was to encourage and inspire innovation in Australia, which has for years, suffered from a lull in home-grown innovation.

[quote]“This will be of enormous benefit to their bottom line and help businesses with their cash flow. It means innovation. It means jobs. It means more money to invest and grow your business,”[/quote] Mr Hockey told parliament in his budget speech.

For purchases over $20,000, they can also be claimed but will go into a pool to be depreciated; at 15 percent in the first income year and then 30 percent for each year after that.

But wait! There’s more: tax cuts and FBT allowances

Small businesses will also enjoy a tax cut of 2.5 percent for the 780,000 small companies with an annual turnover of fewer than $2 million, while sole traders will get a 5 percent tax cut, capped at $1,000.

Small businesses that give their employees more than one work-related portable electronic device (tablets and laptops, for example) will also be eligible for a fringe benefits tax (FBT) exemption from April 1st 2016. This could prove to be a big motivator for small businesses that would like to see more of their employees working remotely from home or while they’re out on the road.

If you’re already in business and you’ve been thinking about upgrading that PC or company car, if you do it before June 30 this year, you’ll be able to claim it as a tax deduction for this financial year. The same goes for those of you who may have been thinking about starting your own small business, be it a home-based one or otherwise – any of those capital purchases you may need to make to get your business off the ground can be immediately claimed as a tax deduction so long as they’re under $20k.

For now, though, you can still get yourself skilled in MYOB before you start your business and claim it as a tax deduction by taking one of our online MYOB training courses, which give you access to ALL MYOB Training Courses for 12 months or LIFETIME access. Or for more on starting a home-based business, subscribe to our blog or browse the many training courses on our website.

Oh, and Did I Mention The Bookkeeping Business Opportunity?

Start a bookkeeping business not a franchiseI hinted at the 30 day money back guarantee that we now offer for the Bookkeeeping Business Opportunity, but you’ll be thrilled to hear that we will shortly also be announcing the inclusion of all of our software training courses!